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General and Administration, USA | 24 Nov 2020

Administrative Assistant

Job Title: Administrative Assistant Job Category: Exempt/Non-Exempt
Department/Group: Administration Travel Required: None
Location: Florham Park, NJ Position Type: Full Time
Level/Salary Range: Associate Hiring Manager: VP, HR & Communications
Date Posted: 24 Nov, 2020 HR Contact: Kellie Roshak

Job Description

Primary Function

  • Provides administrative support to senior management


Major Responsibilities and duties

  • Works with Executive Administrative/Office Manager to provide back up support on various administrative duties and office wide projects
  • Schedules meetings and maintains conference room reservations, including technical and catering support
  • Coordinates the scheduling of interviews with HR, hiring managers and recruiters
  • Maintains/updates all candidates interview schedules ensuring high degree of candidate care and confidentiality at all times
  • Provides receptionist support as needed, answers, screens and directs calls, meets and greets all visitors; determines their needs and directs them to the appropriate conference rooms in a courteous manner
  • Prepares and forwards outgoing mail and packages
  • Orders and maintains office supplies, arranges for equipment maintenance, and keeps reception area organized
  • Helps to process expense reports


Qualifications and Education Requirements

  • College degree and Pharma Industry experience preferred, 3-5 years related experience
  • Excellent verbal and written communication skills
  • Proficient on Microsoft Outlook, Word, Excel, required for position
  • Ability to work independently and under direction
  • Good organization skills
  • Team player
  • Professional appearance and demeanor
  • Ability to multi-task